The 4-H Volunteer Work Agreement has been updated to help volunteers fill out and submit the forms properly to their county office. Please use the updated 4-H Volunteer Work Agreement Form.
Who needs to complete the 4-H Volunteer Work Agreement?
All new volunteers must complete the SDSU 4-H Volunteer Work Agreement Form (find more specifications on the form)
Steps in Volunteer Work Agreement process:
- The 4-H Volunteer Work Agreement form and cost recovery fee ($10 annual minimum) are submitted to the SDSU Extension county office.
- The SDSU Extension county office sends all forms and ONE check, combining all cost recovery fees, to the State 4-H Office in Brookings.
- The State 4-H Office processes forms and then transfers them to SDSU Human Resources.
- SDSU Human Resources processes the forms by creating an ID in the University system (also known as “a Banner ID”). This process initiates an electronic release form sent from HireRight to the Volunteer via email (HireRight performs criminal background checks as a service to SDSU).
- Once the background check is completed, the State 4-H Office accepts and/or denies applicants appropriately in 4HOnline.
Why are background checks conducted on 4-H volunteers?
SDSU Extension’s 4-H Youth Development program has adopted high standards for screening and selection of staff and volunteers that will have ongoing contact with 4-H youth. The process should reassure 4-H parents because it protects their children and maintains standards of excellence for 4-H staff and volunteers.
The 4-H program is federally regulated through the United States Department of Agriculture (USDA) and the 4-H program is provided by the nation’s land grant university system. The land grant university in South Dakota is South Dakota State University (SDSU). SDSU Extension 4-H Youth Development follows SDSU policies and procedures for approving staff and volunteers.
Background checks are performed in compliance with South Dakota Board of Regents (SDBOR) Policy 4:47. University policies and procedures are designed to promote a safe and secure environment for faculty, staff, students, volunteers, and visitors and to lessen unnecessary risk to all involved. SDBOR Policy 4:47 supports the verification of credentials, criminal history, and other information related to decisions of employment and volunteer selection. For more information, review the Complete SDBOR Policy.